ALLIED WORLD ASSURANCE COMPANY HOLDINGS, LTD
AUDIT COMMITTEE CHARTER
I. Committee Composition; Organization; Operation
The Audit Committee (the “Committee”) of the Board of Directors (the “Board”) of
Allied World Assurance Company Holdings, Ltd (the “Company”) shall consist of no less than
three directors, each of whom shall be “independent” under (i) the rules of the New York Stock
Exchange; (ii) Section 10A(m)(3) of the Securities Exchange Act of 1934, as amended (the
“Exchange Act”); and (iii) Rule 10A-3 promulgated under the Exchange Act.
The members of the Committee shall be appointed by the Board on the recommendation
of the Nominating & Corporate Governance Committee. Each Committee member shall be
“financially literate” and the Committee shall have at least one member who shall be an “audit
committee financial expert,” as defined by the requirements of the U.S. Securities and Exchange
Commission (the “Commission”). Determinations as to whether a director is qualified for
membership on the Committee shall be made by the Nominating & Corporate Governance
Committee. Each Committee member shall serve until his or her successor is duly appointed by
the Board or until such member’s resignation or removal from the Board or the Committee.
Committee members shall serve at the pleasure of the Board and for such term or terms as the
Board may determine. Committee members may be added, removed or replaced by the Board in
its complete discretion.
The Chairman of the Committee shall be designated by the non-employee members of
the Board. The Chairman shall be responsible for presiding over Committee meetings, preparing
Committee agendas and determining the informational needs of the Committee. The Committee
may form and delegate any of its responsibilities, as permitted by applicable laws and
regulations, to a subcommittee composed of one or more members of the Committee.
Committee members shall not simultaneously serve on the audit committees of more than two
other public companies, unless the Board specifically determines that it would not impair the
ability of the Committee member to effectively serve the Company. Prospective Committee
members shall carefully evaluate existing time demands before accepting Committee
membership.
At all times, the Committee shall have the authority and ability to conduct investigations
with access to all books, records, facilities and personnel of the Company and its subsidiaries.
The Committee shall have the resources and authority appropriate to discharge its
responsibilities, including the sole authority to select, retain, terminate and approve the fees and
other retention terms of special or independent counsel, accountants or other experts, consultants
or advisors, as it deems necessary or appropriate.
The Company shall provide for adequate funding, as determined by the Committee, in its
capacity as a committee of the Board, for payment of: (i) compensation to the independent
auditors and any other public accounting firm engaged for the purpose of preparing or issuing an
audit report or performing other audit, review or attestation services for the Company; (ii)
compensation of any such advisers retained by the Committee; and (iii) ordinary administrative
expenses of the Committee that are necessary or appropriate in carrying out its duties and
responsibilities.
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II. Purposes of the Committee
The purposes of the Committee are to:
1. Assist Board oversight of the integrity of (i) the Company’s financial statements
and internal controls, (ii) the Company’s compliance with legal and regulatory
requirements as well as its ethical standards and policies, (iii) the independent
auditors’ qualifications and independence and (iv) the performance of the
Company’s internal audit function and independent auditors; and
2. Prepare the report required to be prepared by the Committee pursuant to the rules of the Commission for inclusion in the Company’s annual proxy statement.
The function of the Committee is oversight. The management of the Company is
responsible for the preparation, presentation and integrity of the Company’s financial statements.
Management is responsible for maintaining appropriate accounting and financial reporting
principles and policies and internal controls and procedures designed to assure compliance with
accounting standards and applicable laws and regulations. The independent auditors are
responsible for planning and carrying out a proper audit of the Company’s annual financial
statements, reviewing the Company’s quarterly financial statements prior to the filing of each
quarterly report on Form 10-Q, auditing annually management’s assessment of the effectiveness
of internal control over financial reporting (as required by the rules of the Commission) and
other procedures.
In fulfilling their responsibilities hereunder, it is recognized that the members of the
Committee are not full-time employees of the Company and are not, and do not represent
themselves to be, performing the functions of auditors or accountants. As such, it is not the duty
or responsibility of the Committee or its members to conduct “field work” or other types of
auditing or accounting reviews or procedures. Likewise, it is not the Committee’s responsibility
to conduct investigations of or assure compliance with the Company’s Code of Ethics for Chief
Executive Officer and Senior Financial Officers and the Code of Business Conduct and Ethics.
The Committee shall obtain from the independent auditors annually a formal written
statement (the “Auditors’ Statement”) describing: the auditors’ internal quality-control
procedures; any material issues raised by the most recent internal quality-control review or peer
review of the auditors, or by any inquiry or investigation by governmental or professional
authorities, within the preceding five years, respecting one or more independent audits carried
out by the auditors, and any steps taken to deal with any such issues; and (to assess the auditors’
independence) all relationships between the independent auditors and the Company, addressing
at least the matters set forth in the applicable requirements of the Public Company Accounting
Oversight Board.
The Committee shall obtain from the independent auditors annually a formal written
statement of the fees billed in each of the last two fiscal years for each of the following
categories of services rendered by the independent auditors: (i) the audit of the Company’s
annual financial statements and the reviews of the financial statements included in the
Company’s quarterly reports on Form 10-Q and services that are normally provided by the
independent auditors in connection with statutory and regulatory filings or engagements; (ii)
assurance and related services not included in clause (i) of this paragraph that are reasonably
related to the performance of the audit or review of the Company’s financial statements, in the
aggregate and by each service; (iii) tax compliance, tax advice and tax planning services, in the
aggregate and by each service; and (iv) all other products and services rendered by the
independent auditors, in the aggregate and by each service.
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III. Meetings of the Committee
The Committee shall meet at every quarterly meeting of the Board, and at such times as
the Committee or its Chairman shall determine to be appropriate to carry out its responsibilities.
The Committee shall meet, as appropriate, to discuss with management, the internal auditors (or
other persons responsible for the internal audit function) and the independent auditors the
Company’s annual audited financial statements, the Company’s quarterly unaudited financial
results, the audited financial statements and statutory financial returns of Allied World
Assurance Company, Ltd and any other matter set forth in Article IV of this charter. The
Committee shall meet separately, at least annually, or more frequently in the Committee’s sole
discretion, with management, the internal auditors (or other persons responsible for the internal
audit function), the independent auditors and other employees of the Company or its subsidiaries
it deems appropriate to discuss any matters that the Committee or any of these persons or firms
believes should be discussed privately. The Committee shall maintain minutes of its meetings
and activities. The Committee may request any other director, officer or employee of the
Company or its subsidiaries or any of the Company’s or its subsidiaries’ outside advisors to
attend any meeting of the Committee or to meet independently with any of the foregoing.
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IV. Duties and Responsibilities of the Committee
To carry out its purposes, the Committee shall have the following duties and responsibilities:
1. With respect to the independent auditors,
(i) to be directly responsible for the appointment, compensation, retention
and oversight of the work of the independent auditors (including the
resolution of disagreements between management and the independent
auditors regarding financial reporting), who shall report directly to the
Committee, and shall have ultimate accountability to the Committee;
provided that the auditor appointment shall be subject to shareholder
approval;
(ii) to be directly responsible for the appointment, compensation, retention
and oversight of the work of any other registered public accounting firm
engaged for the purpose of preparing or issuing an audit report or to
perform audit, review or attestation services, which firm shall also report
directly to the Committee, and shall have ultimate accountability to the
Committee;
(iii) to pre-approve, or to adopt appropriate procedures to pre-approve, all audit
and non-audit services to be provided by the independent auditors, including services with respect to the Company’s annual audited financial
statements and the annual audited financial statements and statutory
financial returns of Allied World Assurance Company, Ltd;
(iv) to ensure that the independent auditors prepare and deliver annually an
Auditors’ Statement (it being understood that the independent auditors are
responsible for the accuracy and completeness of this Auditors’
Statement), and to discuss with the independent auditors any relationships
or services disclosed in this Auditors’ Statement that may impact the
quality of audit services or the objectivity and independence of the
Company’s independent auditors;
(v) to obtain from the independent auditors in connection with any audit a
timely report relating to the Company’s annual audited financial
statements describing all critical accounting policies and practices used,
any significant changes in the selection or application of accounting
principles, all alternative treatments of financial information within U.S.
generally accepted accounting principles (“GAAP”) that have been
discussed with management, ramifications of the use of such alternative
disclosures and treatments, and the treatment preferred by the independent
auditors and management, and any material written communications
between the independent auditors and management, such as any
“management” letter, summary of uncorrected financial statement
misstatements or summary of disclosure items past;
(vi) to ensure the rotation of the lead audit partner every five years and the
concurring partner and any other active audit engagement team partner
every seven years and consider whether there should be a regular rotation
of the audit firm itself in order to ensure continuing auditor independence;
(vii) to evaluate the independent auditors’ qualifications, performance and
independence, including a review and evaluation of the lead partner,
taking into account the opinions of management and the internal auditors
(or such persons responsible for the internal audit function) in assessing
the independent auditors’ qualifications, performance and independence;
and
(viii) to set clear hiring policies for employees or former employees of
the independent auditors.
2. With respect to accounting principles and policies, financial reporting and internal control over financial reporting,
(i) to advise management, the internal auditors (or other persons responsible
for the internal audit function) and the independent auditors that they are
expected to provide to the Committee a timely analysis of significant issues and practices relating to accounting principles and policies,
financial reporting and internal control over financial reporting;
(ii) to consider and, as appropriate, further discuss with management, the
internal auditors (or other persons responsible for the internal audit
function) and the independent auditors any reports or communications
(and management’s responses thereto) submitted to the Committee by the
independent auditors required by or referred to in SAS 61 (as codified by
AU Section 380), as modified or supplemented, or other professional
standards, including reports and communications related to:
- deficiencies, including significant deficiencies or material weaknesses, noted in the audit of the design or operation of internal controls or other matters relating to internal control over financial reporting;
- consideration of fraud in a financial statement audit;
- detection of illegal acts;
- the independent auditors’ responsibility under GAAP;
- any restriction on audit scope;
- significant accounting policies;
- significant issues discussed with the national office respecting auditing or accounting issues presented by the engagement;
- management judgments and accounting estimates;
- any accounting adjustments arising from the audit that were noted or proposed by the auditors but were passed (as immaterial or otherwise);
- the responsibility of the independent auditors for other information in documents containing audited financial statements;
- disagreements with management;
- consultation by management with other accountants;
- major issues discussed with management prior to retention of the independent auditors;
- difficulties encountered with management in performing the audit;
- the independent auditors’ judgments about the quality of the Company’s accounting principles; and
- reviews of interim financial information conducted by the independent auditors;
(iii) to meet with management, the internal auditors (or other persons responsible for the internal audit function) and the independent auditors, as appropriate, to review and discuss:
- the scope of the annual external audit;
- the annual audited financial statements and quarterly unaudited financial
statements, including the Company’s disclosures under “Management’s Discussion
and Analysis of Financial Condition and Results of Operations”;
- the annual audited financial statements and statutory financial returns
of Allied World Assurance Company, Ltd;
- any significant matters arising from any audit, including any audit problems
or difficulties, whether raised by management, the internal auditors (or
other persons responsible for the internal audit function) or the independent
auditors, relating to the Company’s financial statements;
- any difficulties the independent auditors encountered in the course of
the audit, including any restrictions on the scope of their activities or
access to requested information, and any significant disagreements with
management;
- any “management” or “internal control” letter issued, or proposed to be
issued, by the independent auditors to the Company;
- the form of opinion the independent auditors propose to render to the
Board and shareholders; and
- as appropriate: (a) any major issues regarding accounting principles and
financial statement presentations, including any significant changes in
the Company’s selection or application of accounting principles, and
major issues as to the adequacy of the Company’s internal controls
and any special audit steps adopted in light of material control deficiencies;
(b) analyses prepared by management and/or the independent auditors setting
forth significant financial reporting issues and judgments made in connection
with the preparation of the financial statements, including analyses of
the effects of alternative GAAP methods on the financial statements; and
(c) the effect of regulatory and accounting initiatives, as well as off-balance
sheet structures, on the financial statements of the Company;
(iv) to review disclosures made by the Company’s Chief Executive Officer and
Chief Financial Officer during their certification process for the
Company’s annual report on Form 10-K and quarterly reports on Form 10-
Q about the results of their evaluation of the effectiveness of disclosure
controls and any significant deficiencies in the design or operation of the Company’s internal controls over financial reporting and any fraud
involving management or other employees who have a significant role in
the Company’s internal controls over financial reporting;
(v) to review and discuss the Company’s earnings press releases, including
the use of “pro forma” or “adjusted” non-GAAP information, as well as
financial information and earnings guidance provided to analysts and
rating agencies;
(vi) to review and discuss guidelines and policies governing the process by
which senior management of the Company assess and manage the
Company’s exposure to risk, and to discuss the Company’s major
financial risk exposures and the steps management has taken to monitor
and control such exposures
(vii) to obtain from the independent auditors assurance that the audit was
conducted in a manner consistent with Section 10A of the Exchange Act,
which sets forth certain procedures to be followed in any audit of financial
statements required under the Exchange Act;
(viii) to discuss with the Company’s legal counsel any significant legal,
compliance or regulatory matters that may have a material effect on the
financial statements or the Company’s business, financial statements or
compliance policies, including material notices to or inquiries received
from governmental agencies;
(ix) to review and approve all related party transactions of the Company,
defined as those transactions required to be disclosed under Item 404 of
Regulation S-K as promulgated by the Commission;
(x) to establish procedures for the receipt, retention and treatment of
complaints received by the Company regarding accounting, internal
accounting controls or auditing matters, and for the confidential,
anonymous submission by employees of the Company or its subsidiaries
of concerns regarding questionable accounting or auditing matters;
(xi) to ensure the Company maintains an effective internal audit function to
provide management and the Committee with ongoing assessments of the
Company’s internal control, risk management and related processes;
(xii) to review the activities, budget, charter and staffing of the internal audit
function, evaluate the performance of the internal auditors (who shall be
accountable to, and report directly to, the Committee); and
(xiii) to review with the Head of Internal Audit (or person performing a
similar function) the scope and plan for conducting internal audits, and discuss
with the Head of Internal Audit (or person performing a similar function)
February 2009
summaries of significant issues raised during the performance of internal
audits (and the related responses from management).
3. With respect to reporting and recommendations,
(i) to prepare any report or other disclosures, including any recommendation
of the Committee, required by the rules of the Commission to be included in
the Company’s annual proxy statement or annual report on Form 10-K;
(ii) to conduct an annual self-evaluation of the performance of the Committee,
including its effectiveness and compliance with the Committee’s charter;
(iii) to review and reassess the adequacy of the Committee’s charter
at least annually and recommend any proposed changes to the full Board for
approval; and
(iv) to report regularly to the full Board any issues that arise with respect
to the quality and integrity of the Company’s financial statements, the
Company’s compliance with legal and regulatory requirements, the performance
and independence of the independent auditors, the performance of the internal
audit function or any other matters the Committee deems appropriate or the
Board requests. The Committee’s report to the Board may take the form
of an oral report by the Chairman or by any other member of the Committee
designated by the Committee to make this report.
ALLIED WORLD ASSURANCE COMPANY HOLDINGS, LTD PROCEDURES FOR HIRING EMPLOYEES
OR FORMER EMPLOYEES OF INDEPENDENT AUDITORS
The Audit Committee (the “Committee”) of the Board of Directors of Allied World
Assurance Company Holdings, Ltd (the “Company”) has implemented procedures for hiring
certain employees that have an employment relationship with the Company’s independent
auditor. The hiring procedure is outlined below.
The Committee shall be responsible for approving the hiring of all employees in an
accounting role or “financial reporting oversight role” (as defined below) that were employed,
or whose “close family member” (as defined below) is employed, as a partner, principal,
shareholder or professional employee of the Company’s independent auditor. “Close family
member” includes the individual’s spouse, spousal equivalent, dependents, parents,
nondependent children and siblings. The Committee shall ensure that the hiring of an employee
does not violate Regulation S-X Rule 2-01(c)(2) promulgated by the U.S. Securities and
Exchange Commission. Any hire of such an employee without the prior approval of the
Committee would be unauthorized. A “financial reporting oversight role” is defined as a role in
which a person is in a position to or does exercise influence over the contents of the financial
statements or anyone who prepared them, such as when the person is a member of the board of
directors or similar management or governing body, chief executive officer, president, chief
financial officer, chief operating officer, general counsel, chief accounting officer, controller,
director of internal audit, director of financial reporting, treasurer or any equivalent position.
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